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Circulation Fee Policy

A. PURPOSE

The purpose of the Circulation Fee Policy is to establish regulations regarding the charging of fees for overdue and unreturned library materials and other circulation-related fees.

B. POLICY STATEMENT

Durham County Library charges fines for all materials kept out beyond the due date. The purpose of the fines is to encourage timely return of materials. Fines are charged according to the following schedule, subject to change at the beginning of each fiscal year.

Resources

Maximum Allowed

Holds Allowed

Loan Period

Renewals Allowed

Fees

Books, audiobooks, periodicals, read-along kits, story sharing kits, puzzles and CDs

50

15

21 days

5

$.25 a day late fee per item.

3-day grace period;

$1 per item charged on 4th day overdue.

Maximum fine: $5 per item.

Nook

1

1

21 days

5

DVDs

10

15

7 days

5

Book club kits

2

3

42 days

0

Ebooks, downloadable audiobooks

4

5

7 or 14 days

Interlibrary Loan

5

Set by the
lending library

0 or 1

Total items per card

50

15

Renewals

5

No renewal of items on waiting list

 

Lost and Damaged Materials:

Borrowed items are declared lost when they are reported by the customer or when they are 40 days overdue. At that time, the customer’s account will be assessed the replacement cost of the item plus a $5 processing fee per item. The replacement cost will be refunded if the lost item is returned in usable condition within 6 months of the payment date. The processing fee is non-refundable.

 Customers are responsible for the repair costs for items damaged while checked out to them. If the item is damaged beyond use, the replacement cost of the item plus the processing fee will be assessed to the customer’s account.

Legal Action:

The borrower or responsible adult (in the case of a borrower under 16 years of age) may be subject to either prosecution under North Carolina criminal statutes or civil process provided by law, if payment is not received for lost library materials.

Additional Information:

  • Replacement library card: $1
  • Non-resident library card: $45 per year
  • Returned check fee: $15
  • Checkout is allowed when fines/fees are $10 or less on a card. Staff members are authorized to allow checkout at their discretion and if appropriate, when fines/fees exceed $10.

C. RESPONSIBILITY

It is the responsibility of all public service staff and facility supervisors to understand this policy fully so as to ensure fair and equitable application. It is the responsibility of the Deputy Director, with the advice of the Board of Trustees, to interpret, monitor and recommend updates to the policy. The Library Director is the final authority with regard to restriction on the use of the library.

Effective Date: May 5, 2014