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Registration Policy

A. PURPOSE

The purpose of the Registration Policy is to establish eligibility requirements and guidelines for receiving a Durham County Library borrower’s card.

B. POLICY STATEMENT

Durham County Library offers the following types of borrowing privileges:

1.  Resident Borrowing Privileges

  • Adult 18 years of age or older with proof of current address in Durham County
  • Adult with ownership of real property or business in Durham County
  • Juvenile with age from birth through 17 years with a current address in Durham County and parent or legal guardian present to accept responsibility

Cards do not expire if kept in use. Loan limit is 50 items.

Resources

Maximum Allowed

Holds Allowed

Loan Period

Renewals Allowed

Books, audiobooks, periodicals, read-along kits, story sharing kits, puzzles and CDs

50

15

21 days

5

Nook

1

1

21 days

5

DVDs

10

15

7 days

5

Book club kits

2

3

42 days

0

Ebooks, downloadable audiobooks

4

5

7 or 14 days

Interlibrary Loan

5

Set by the
lending library

0 or 1

 

  • Acceptable forms of ID for resident borrowing privileges:
    • Valid NC state-issued driver’s license or
    • Valid NC state-issued ID card or

A combination of one photo item from Column A and one item from Column B

Column A

  • Passport from any country
  • Matrícula Consular
  • Employment ID with name and photo

Column B

  • Utility bill with address
  • Lease agreement
  • Printed checks
  • Any post-marked piece of business or personal mail

2. Restricted Borrowing Privileges

  •  Temporary Adult Card: (Age 18 and over): A temporary Durham County resident with valid identification and proof of temporary residence in Durham County may be issued a temporary card. A non-resident student enrolled in an academic institution in Durham County who provides proof of enrollment, valid identification and proof of current address may be issued a temporary card. Temporary cards are valid for one year, and can be renewed annually. Temporary cards may be changed to full resident borrowing privileges upon presentation of valid identification and proof of a current Durham County address.
  • Loan limit: 10 items
  • Temporary Juvenile Card: (Age birth – 17): A child living in Durham County who is unaccompanied by a parent/guardian or whose parent/guardian is unable to provide identification may be issued a temporary juvenile card. Temporary cards may be changed to full resident borrowing privileges when parent/guardian presents identification with current Durham County address. Temporary juvenile cards are valid for one year, but can be renewed annually until the juvenile turns 18. The card will automatically expire on the juvenile’s 18th birthday.
  • Loan limit: 5 items

 

3. Non-resident Borrowing Privileges

A library user who is not a resident of Durham County and who does not qualify for temporary borrowing privileges is a non-resident borrower. Out-of-county cards are valid for one year and are renewable for an annual fee of $45.00. The fee may be waived:

  • for library staff who do not reside in Durham County
  • for patrons who own property in Durham County and present a current property tax or current business license.
  • Loan limit: Full borrowing privileges per Circulation Fee Policy

 

4. Outreach/Institutional Borrowing Privileges

OASIS (Older Adult and Shut-In Service) Individual Borrowing Privileges

  • An individual who is a resident of Durham County and who is unable to visit the library due to age, illness or disability
  • OASIS borrowers are authorized by the OASIS staff
    Card is valid for one year.
  • Loan limit: Full borrowing privileges per Circulation Fee Policy

OASIS Institutional Borrowing Privileges

  • Retirement communities, senior centers and extended care facilities are eligible through the OASIS program
  • The institution accepts fiscal responsibility for borrowed materials
  • The card is authorized and held by the OASIS staff
  • Card is valid for one year.
  • Loan limit: 100 items

 

5. Institutional Borrowing Privileges: Issued only by the Head of the Circulation Department at each location and the Bookmobile staff at the institutions they visit 

  • Institutional organizations in Durham County are eligible to register as borrowers and will be considered on a case-by-case basis.
  • Institutions may include: day cares, schools, prisons, rest homes, hospitals, agencies of Durham County Government and nonprofit agencies.
  • Cards will be issued based on the number of employees. Maximum 3 cards.
  • Card is valid for one year and can be renewed annually
  • Loan limit:100 items

Requires completion of “Institutional Borrower’s Application” by the institution’s owner, fiscal agent or treasurer.

 

6. Computer Use Card

  • Customers with valid identification can be issued a computer use only card. This card allows the patron to reserve a computer. Card is valid for one year and can be renewed annually
  • Loan Limit: 0 (No items may be checked out.)

A person may have only one library card and only one account at a time.

C. LEGAL REFERENCE

General Statute 153A, Article 14

D. RESPONSIBILITY

It is the responsibility of all public service supervisors to understand this policy fully so as to ensure fair and equitable application. It is the responsibility of the Deputy Director to interpret, monitor and recommend updates to the policy, with the advice of the Board of Trustees. The Library Director is the final authority with regards to issuing library cards and use of materials.

Effective Date: May 5, 2014