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East Cedar Grove Missionary Baptist Association Collection

Title:East Cedar Grove Missionary Baptist Association (ECGMBA)
Inclusive Dates:1918-2014
Extent of Materials:4 Hollinger boxes, 1 large box (11.5x17.5x2) and one file of oversized material
Location:Shelf 27. Oversized material in Drawer 15, Posters and newspapers, miscellaneous
Date of Accession:
Donor:East Cedar Grove Missionary Baptist Association, Joyce Daye Clayton, Chairperson ECGMBA Archives Committee
Relationship of donor or materials to the DCL/NCR
Processor:Rachel Walton and Lucy VanderKamp
Description:
Subject Headings:African-American churches--North Carolina.
Baptist associations--North Carolina.
Churches--Baptist.
Abstract:
Scope and Content:The East Cedar Grove Missionary Baptist Association Collection consists of correspondence, minutes, roll books, yearbooks, booklets, bulletins, calendars, programs, and photographs that document the events, finances, history, and meetings of an organization of Missionary Baptist churches in Durham, Granville, Orange, Person, and Wake Counties in central North Carolina.
Related Materials:
Restrictions:The collection is open for research.
Biographical/Historical Note:The East Cedar Grove Missionary Baptist Association came into being on August 10, 1895, when the Cedar Grove Missionary Baptist Association (established in 1868), passed the motion to divide their organization into two separate associations, East and West (with the Lynchburg and Durham Railroad as the dividing line) in an effort to decrease the burden of traveling pastors and messengers. East Cedar Grove Missionary Baptist Association continues to represent and support a united group of Baptist churches in Alamance, Durham, Granville, Orange, Person, Vance, and Wake Counties. The Association’s main objectives were and are to develop and encourage Christian fellowship; to provide spiritual assistance to member churches, congregations, and auxiliaries; to enhance the quality of life within the greater community; and to support the General Baptist State Convention of North Carolina.
Condition Notes:
Organization of Collection:The collection is divided into two sections: Minutes (includes correspondence, minutes, a roll book, and yearbooks) and Pamphlets (consists of various booklets, bulletins, calendars, and programs). Minutes are arranged by item type and then chronologically. Pamphlets are alphabetical by subject and chronological within subject.
Box 1 (large box) contains the first book of minutes and one photograph.
Boxes 2-4 contain correspondence, minutes, a roll book, and yearbooks. Yearbooks consist of the ECGMBA constitution, history, member and financial reports, and the proceedings of the Woman's (Women's) Auxiliary and Sunday School Conventions.
Box 5 contain booklets, bulletins, calendars, and programs. Calendars from the 1990s contain office directories.
Oversize Material (filed with maps and plans) is one photograph.
Container List
Box 1 (large box) - Minutes
1. Official minutes and proceedings of the Ministers, Deacons, and Deaconess Union, Sept. 29, 1935 - Jan. 29, 1950
2. Photograph of the ECGMBA in front of the Smith-Thomas Building, Moderator G. W. Thomas and leadership team, [1935-1952]
Box 2 - Minutes
1. Inventory listing submitted by donor and ECGMBA archivist Joyce Daye Clayton, July 23, 2014
2. Correspondence - with the NAACP, member churches and pastors, and the White House; includes nominating search committee application letters (2004), Sept. 19, 1969 - Jan. 9, 2005
3. Official minutes and proceedings of the General Sunday School Convention, June 22, 1957 - June 22, 1968
4. Official minutes and proceedings of the Women's Federation, Oct. 26, 1968 - Oct. 22, 1977
5. Official minutes and proceedings of the General Sunday School Convention, June 21, 1969 - Nov. 8, 1980
6. Official minutes and proceedings of the executive board, Nov. 4, 1972 - Dec. 15, 1984
Box 3 - Minutes
1. Official minutes and proceedings of the Women's Federation, Oct. 22, 1977 - Apr. 10, 1983
2. Official minutes and proceedings of the Women's Federation (auxiliary),Apr. 12, 1980 - Jan. 6, 1990
3. Official minutes and proceedings of the executive board, Dec. 20, 1986 - Aug. 31, 1991
4. Roll book of auxiliaries' meetings and sessions, Jan. 30, 1949 - May 29, 1983
5. Yearbooks - 54th annual session held at the Olive Grove Baptist Church; 57th annual session held at the Old-Folk's Rest Home; 74th annual session held at the Smith-Thomas Building, July 20-21, 1949; July 9-10, 1952; July 9-10, 1969
6. Yearbooks - 78th annual session; 80th annual session; 83rd annual session held at the Smith-Thomas Building, July 4-5, 1973; July 9-10, 1975; July 5-6, 1978
Box 4 - Minutes
1. Yearbooks - 84th annual session held at the Pine Grove Baptist Church; 85th annual session held at the Lee's Chapel Baptist Church; 86th annual session held at the Mount Calvary Baptist Church, July 4-5, 1979; July 9-10, 1980; July 8-9, 1981
2. Yearbooks - 88th annual session held at the Synama Grove Baptist Church; 89th annual session held at the Siloam Baptist Church; 90th annual session held at the Union Baptist Church, July 6-7, 1983; July 4-5, 1984; July 10-11, 1985
3. Yearbooks - 91st annual session held at the First Calvary Baptist Church; 94th annual session held at the Smith-Thomas Building, July 9-10, 1986; July 5-6, 1989
4. Yearbooks - 95th annual session; 96th annual session held at the Smith-Thomas Building,July 4-5, 1990; July 10-11, 1991
5. Yearbooks - 98th annual session; 100th annual session; 102nd annual session held at the Smith-Thomas Conference Center,July 7-8, 1993; July 5-6, 1995; July 9-10, 1997
6. Yearbooks - 103rd annual session; mid-year session; one-day session held at the Smith-Thomas Convention Center, July 8-9, 1998; Jan. 26, 2002; Feb. 2, 2008
Box 5 - Pamphlets
1. Building initiative flyer, Oct. 29, 1944 - July 20, 1945
2. Calendars, 1995, 1996, 1998, 2013, 2014, 2015
3. Centennial celebration booklet, July 3-7, 1995
4. Dedication service for Smith-Thomas Conference Center, May 21, 1988
5. Diamond anniversary convention; dedication of Lee's Chapel, July 14-16, 1970; Sept. 25, 1977
6. Founder's Day, 1992 and 2013
7. History of member churches booklet compiled by Rev. Joyce D. Clayton, Sept. 20, 2014
8. International Association of Minister's Wives/Widows Luncheon; Woman's Baptist Home and Foreign Missionary Convention, Feb. 24, 2007; July 24-28, 2011
9. Minister, Deacons, and Deaconess Union, 1945 - 2013
10. National Baptist Congress; state convention, June 22-26, 1998; July 27-30, 2008
11. Newsletters, 1969 - 2014
12. Spring institute, Apr. 2003, 2008, 2013
13. Sunday school convention programs (includes 72nd Anniversary of the First District Sunday School Convention from 1980 with patron listing), 1918, 1958, 1971, 1976, 1980, 1985
14. Telling the Story by Rev. Joyce Daye Clayton, booklet and printed powerpoint presentation, Sept. 15, 2012
15. Various bulletins and programs - annual sessions, usher ministry anniversary, district four congress, July 5, 1967 - 2014
16. Woman's Auxiliary - history (Historical Candlelighting Services) ; conventions (various dates); banquet; Profiles of Women in Leadershi, Mar. 20, 1977; 1988-2009; June 10, 2000; Sept. 21, 2013
Oversize Materials (filed with Posters, Newspapers, and Miscellanous, Drawer 15 )
Photograph of the Lott Carey Baptist Foreign Missionary Convention, 1985