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Circulation Fee Policy

A. PURPOSE

The purpose of the Circulation Fee Policy is to establish regulations regarding the charging of fees for overdue and unreturned library materials and other circulation-related fees.

B. POLICY STATEMENT

Durham County Library charges fines for all materials kept out beyond the due date. The purpose of the fines is to encourage timely return of materials. Fines are charged according to the following schedule, subject to change at the beginning of each fiscal year. The following loan periods and fees are based on a full privilege library card:

Books, audiobooks, periodicals, read-along kits, puzzles, and CDs

  • Maximum allowed: 50
  • Holds allowed: 15
  • Loan period: 21 days
  • Renewals: 5
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

Feature film, documentary, juvenile DVDs

  • Maximum allowed: 10
  • Holds allowed: 15
  • Loan period: 7 days
  • Renewals: 5
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

TV Series DVDs

  • Maximum allowed: 3
  • Holds allowed: 15
  • Loan period: 21 days
  • Renewals: 5
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

Book Club Kits

  • Maximum allowed: 2
  • Holds allowed: 3
  • Loan period: 42 days
  • Renewals: 0
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

Lucky Day

  • Maximum allowed: 3
  • Holds allowed: 0
  • Loan period: 7 days
  • Renewals: 0
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

Interlibrary Loan

  • Maximum allowed: 5
  • Loan period: Set by the lending library
  • Renewals: Set by the lending library
  • Overdue fees: $.25 a day late fee per item. 3-day grace period. $1 per item charged on 4th day overdue. Maximum fine of $5 per item, per checkout period.

Total items per card

  • Maximum allowed: 50
  • Holds allowed: 15

Digital Collections: ebooks, downloadable audiobooks, emagazines, digital music, digital video

  • Maximum allowed, holds allowed, loan period, renewals: Varies by service. See Digital Collections page for more information.
  • Overdue fees: None.

Lost and Damaged Materials:

Borrowed items are declared lost when they are reported by the customer or when they are 40 days overdue. At that time, the customer’s account will be assessed the replacement cost of the item plus a $5 processing fee per item. The replacement cost will be refunded if the lost item is returned in usable condition within 6 months of the date the item was set to lost status payment date. The processing fee is non-refundable.

Customers are responsible for the repair costs for items damaged while checked out to them. If the item is damaged beyond use, the replacement cost of the item plus the processing fee will be assessed to the customer’s account.

Additional Fee Information:

  • No renewal of items on waiting lists.
  • Items declared lost at 40 days overdue.
  • Charges per lost/damaged item; replacement cost + $5 processing fee.
  • Replacement library card: $1
  • Out-of-county card: $45 per year
  • Returned check fee: $15
  • Credit card transaction fee: $2 per transaction
  • Checkout is allowed when fines/fees are $10 or less on a card.

Legal Action:

The borrower or responsible adult (in the case of a borrower under 16 years of age) may be subject to either prosecution under North Carolina criminal statutes or civil process provided by law, if payment is not received for lost library materials.

C. RESPONSIBILITY

It is the responsibility of all public service staff and facility supervisors to understand this policy fully so as to ensure fair and equitable application. It is the responsibility of the Deputy Director, with the advice of the Board of Trustees, to interpret, monitor and recommend updates to the policy. The Library Director is the final authority with regards to enforcing this policy.

Review Date: May 2017
Effective Date: July 1, 2017